Exactly about Open access : faqs

Exactly about Open access : faqs

Exactly about Open access : faqs

Listed here are the concerns academics frequently enquire about available access, the REF access that is open, RPS and UCL Discovery.

You need, contact the Open Access Team if you can’t find the answer.

About available access

Start access means making research magazines freely available on the internet, without re re payment limitations, sufficient reason for few limitations on re-use.

There are two main forms of available access. Green access that is open making a form of your projects, frequently your final accepted manuscript, freely for sale in an institutional repository such as for example UCL Discovery or perhaps a discipline-specific repository such as for example Europe PubMed Central, at the mercy of any publisher embargo duration on available access. Silver access that is open making the posted form of your projects available access in the publisher’s internet site, when it’s published, often under A imaginative Commons licence. Gold available access usually needs a cost, referred to as a write-up Processing Charge (APC) or Book Processing Charge (BPC).

UCL encourages Green open access where outputs are posted in membership journals or under a book publishing model that is traditional. Writers must upload the ultimate accepted manuscript of all of the outputs to UCL’s Research Publications Service (RPS). The Open Access Team could make the manuscript access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo duration on available access).

Many research funders need grant-holders in order to make their magazines access that is open. See our funders page to learn more. Contact the Open Access Team for particular advice.

REF available access policy

To qualify for distribution to another REF, log articles and meeting procedures accepted for publication after 1 April 2016 should have been deposited in a access repository that is open. At UCL, researchers must upload their documents to UCL’s Research Publications Service (RPS).

  • It’s best training to upload your paper to RPS just because it is accepted for book. Outputs maybe not uploaded in the necessary duration (see whenever can I upload to RPS?) can’t be submitted to your REF. Every paper should be uploaded since the policy encourages open access for all outputs.
  • The version to upload could be the final accepted manuscript (after peer-review, but ahead of the publisher’s typesetting).
  • The Open Access Team could make your paper access that is open UCL Discovery, UCL’s institutional repository, in line with the publisher’s copyright permissions (usually after an embargo period on open access). See additionally Exceptions to your REF policy:The journal’s embargo duration is simply too long / the log will not allow available access.

The REF policy applies to journal articles and meeting procedures. This consists of documents presented at a meeting, or element of a conference procedures, but will not add abstracts and posters. Letters and editorials often have initial research, plus some procedures distribute them to your REF. As a whole, the accepted manuscript variation of letters and editorials ought to be uploaded to UCL’s Research Publications Service (RPS).

If RPS identifies an abstract as a meeting paper, you can easily replace the production kind. Towards the top of the total record in RPS, beside the production kind, you will observe a little pencil symbol. Simply Click onto it, and you’ll be in a position to choose “seminar abstract” or “poster” alternatively.

UCL’s policy is the fact that outputs of all of the kinds must be uploaded to RPS. The REF available access policy encourages writers which will make outputs such as for instance publications and guide chapters openly available. Devices of Assessment can show their wider dedication to available access in their REF Environment statements.

Papers must be deposited since right after acceptance as you can. Papers accepted for book from 1 April 2016 to 31 March 2018 are going to be qualified to receive submission towards the REF should they had been deposited within an available access repository within 90 days of very first online book. Papers accepted following this date needs to be deposited in a open access repository within 90 days of acceptance. Nonetheless, an exclusion is applicable for outputs accepted after 1 April 2018 which were deposited within 90 days of very first online book but perhaps perhaps not within 90 days of acceptance.

In a few procedures, UCL’s Research Publications provider (RPS) discovers documents of documents in databases like Scopus and online of Science, centered on your RPS search settings, while offering them for your requirements to “claim”. A few that your particular documents are recorded in RPS with time to satisfy the due date for you yourself to upload the ultimate accepted manuscript. You are able to do this either by claiming these records in the three-month duration, or by producing documents manually (see our guide to recording a book in your RPS profile).

You need to upload your final accepted manuscript. This might be instead called the author that is”final”, “final manuscript” or “post-print”.

Complete details can be obtained on our which version to upload page.

You’ll want to ask the author that is corresponding your co-authors when it comes to final accepted manuscript to be able to upload it. Instead, the journal might have the ability to best dissertation writing service offer you a duplicate which you can use. When you yourself have perhaps not had the opportunity to get the final accepted manuscript, contact the Open Access Team.

When asking non-UK writers for the last accepted manuscript you need to use the explanation that is following

British research funders need British writers to deposit their last accepted manuscripts inside their institutional repository. The manuscript, that is type of the content which was peer-reviewed but without publisher’s typesetting, would be made available access in UCL Discovery following the embargo duration on open access, in accordance with the publisher’s policy. Fulfilling this requirement possesses significant effect on future money.

The REF policy calls for writers to upload their last accepted manuscript, after peer-review but before publisher copy-editing and typesetting.

Whilst the accepted manuscript contains all modifications as a result of peer-review, it generally does not changes that are usually contain during copy-editing and typesetting. In the event that you would like to upload a variation which contains these modifications, you may either duplicate them to the accepted manuscript, or ask the publisher for the subsequent variation that may be made available access.

It really is every UCL writer’s obligation to ensure that the last accepted manuscript is uploaded to RPS. The place where a paper is co-authored by a number of researchers that are UCL just one of them has to upload the paper to RPS. The accepted manuscript must be uploaded to each institution’s repository if a paper involves authors at more than one UK institution.

When your paper ended up being uploaded to a different organization’s repository or perhaps a repository that is subject not to RPS, inside the necessary duration (see whenever can I upload to RPS?), it may possibly be possible to show so it complies with all the REF policy. Contact the Open Access Team, providing the Address associated with paper within the other repository, to talk about this.

Though it is each writer’s obligation to keep their magazines documents in RPS, authors can delegate use of someone else by having an RPS account – an administrator or PA, by way of example. Delegates can handle publication documents and files that are upload them, although the writer must definitely provide the ultimate accepted manuscript. To create up a delegate, in RPS go to Menu, then when you look at the My Account section go to Account Settings>Manage Delegates.

Where a paper is co-authored by a number of researchers that are UCL only 1 of them has to upload the paper to RPS.

No. Documents be eligible for an exclusion through the REF available access requirement, and are also qualified to receive distribution to your REF, where:

  • once the paper had been accepted, mcdougal to who the paper is attributed within the REF distribution ended up being used at A british HEI aside from UCL, which is extremely hard to find out (from every other repository) so it complies with all the policy.
  • as soon as the paper had been submitted, the writer to who the paper is attributed within the REF distribution wasn’t used at A british HEI.

If i will not be at UCL at the time of the next REF. Do we nevertheless need to upload?

Yes. It’s important that every documents that come under the insurance policy are uploaded, so they meet the criteria for distribution – no matter where the writers are based at the time of the REF that is next.

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